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training & events

volunteer recruitment fair

Begin your search for the perfect volunteering opportunity at our fair #edvolfair22

Save the date!

At our Volunteer Recruitment Fair you can meet organisations looking for volunteers, or talk to experienced volunteer advisors on hand to help you to search hundreds of volunteering opportunities throughout the city.

  • Who is this event for? Organisations and anyone interested in volunteering.
  • When? Wednesday 14 September 2022 from 10.30am until 6.30pm.
  • Where? St Paul’s and St George’s Church on York Place. Click here to view on a map.
  • What does is cost? The event is free to visitors. Bookings for stallholders are charged and we have a number of payment options available.

If you’re considering volunteering, this is a fantastic opportunity to meet face to face with dozens of organisations from across the city that you can speak to directly and who are currently looking for volunteers.

The fair will also feature access to volunteering and employment specialists, a friendly café by Edinburgh Food Social to relax and refresh in, a learning zone, and of course access to hundreds of other volunteering opportunities, all under one roof. Our last fair helped hundreds of people in their search for volunteering opportunities, connecting them with the organisations that needed their help. Make sure you’re one of them this year.

Stallholder bookings

Bookings for the fair are now open and you can purchase a stall via our online shop here or by clicking on the ‘Stall bookings’ button in the sidebar (below on mobile).

The stallholder risk assessment and our terms and conditions are available in the sidebar (below on mobile), and additional resources including an exhibitors guide and a stallholder map will be made available here as soon as they are ready.

FAQs

Is it possible to book a double stall?

No. All organisations who book will be provided with one trestle table (6’ X 3’ - 1.8m X 0.9m), a table cover, two chairs and a two square metre space behind each stall for your own display/seating. This is so we can accommodate for as many city organisations as possible within the venue space.

Do we get to choose the location of our stalls?

No. Volunteer Edinburgh reserves the right to allocate stalls on receipt of the booking form or on receipt of payment – we endeavour to do this as fairly as possible by allocating random stall places. We cannot accept requests for a specific area or room.

At what time will we be able to set up our stall on the day?

Stallholders will have access to the venue to set up from 9:30am until 10.30am. The venue will then be open to the public until 6:30pm. Dismantling of stalls will take place between 6:30pm and 7:00pm.
This is imperative and no dismantling of stalls should take place before the allocated time.

Will Wi-Fi be available at the venue?

Yes however the signal strength is quite weak. If stallholders need to use Wi-Fi as part of their display, we advise that they bring a portable Wi-Fi dongle/hotspot instead.

Outside of stallholders, what staff will be present on the day?

Stewards from Volunteer Edinburgh will be available on the day. Stewards are there to generally take care of you and help wherever possible – however they will not be able to staff your stall.

Will there be catering/additional food services?

If you have purchased catering vouchers on the booking form, you will be provided with two vouchers. This includes two refreshment vouchers, and one lunch voucher. The vouchers can be redeemed at the café inside the venue. Organisations may purchase additional vouchers at £9.00 each (must be booked in advance). As always a café will be open for the public and stallholders throughout the day.

Are all stallholders required to be present for the entire day?

Yes. All stallholders must be committed to the entire day of the event. There are certain peak times during the day, such as midday until 1.00pm, and 5.00pm until 6.00pm, that are incredibly busy, and it gives a negative message to the visiting public if stalls are left standing empty. It is also unfair to organisations who booked but are on our waiting list.

How does the waiting list work with regards to booking stalls?

If an organisation books at a point when all stalls have been fully reserved, they are then placed on our waiting list. It is therefore extremely important that stallholders who are unable to attend on the day let us know as soon as possible, so that others on the list may be allocated a space. Any no-shows on the day that we have not been given advanced notice of will be followed up. As emphasised in our terms and conditions: we are unable to reimburse organisations if they cancel less than four weeks prior to the event.

Promoting the fair

We will work hard to publicise the fair as widely as possible but would ask that all organisations also take responsibility for marketing and publicising this event through your social networks, newsletters and by any other methods available. This will ensure that the event is known about throughout Edinburgh and will ultimately produce potential volunteers for you.

If you would like to help us to spread the word about the fair why not share this page voled.in/fair using the share buttons and use our hashtag #edvolfair22.

Promotional email signature banners are available now, and flyers and posters will be made available to download from the sidebar (below on mobile) on this page as soon as they are ready. Professional prints of the posters will also be mailed to organisations across the city (including all stallholders) as soon as we have received delivery. The fair programme and a stallholder map will be made available in due course.

What to expect

The Fair will showcase the wide range of ways that people can get involved in volunteering with organisations big and small, local and national, who serve a diverse range of communities and causes all coming together with the common aim to attract new volunteers.

Entry is free to the public, and more than a thousand potential volunteers are expected to visit and experience the diverse range of ways they can become involved.

Volunteering helps people truly participate in their communities, build new skills, get a taste of different working environments, create new friendships and boost individual confidence and wellbeing. Or simply just feel good that they have done something that made a difference.

When visitors need to sit down after taking in all of this new information there is a café by
Edinburgh Food Social serving delicious food and drink.

Looking back

Another year, another fair, and by all accounts it was a success. You can view our public evaluation of the fair last year here.

You can view some photos from the fair last year on our Facebook album here.


Stallholders should familiarise themselves with our Terms and Conditions and our Values.