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legal

privacy – becoming an employee

When you apply for a job we’ll only ask you for information that’s necessary to assess your application and to be able to contact you about it

Becoming an employee

When you apply for a job we’ll only ask you for information that’s necessary to assess your application and to be able to contact you about it.  We’ll only use that information for the application process, or to fulfil legal or regulatory requirements.  Only people who must be involved in the application process will see that information.

We won’t share information you provide during the recruitment process with any third parties. We’ll keep your information secure whether it’s in electronic or physical format.

We’ll keep your information only as long as it’s necessary, in line with our data retention policies.

We’ll ask you to provide equal opportunities information when you apply. You don’t have to give us this information and if you don’t it won’t affect your application. The information you give us at application stage is anonymous and the shortlisting panel won’t see it.  We’ll only use it to monitor equal opportunities statistics.

We’ll ask you to complete a Criminal Conviction Self Declaration form.  In the first instance only the lead of the interview panel will look at this, in line with our recruitment policy.  If the lead interviewer thinks that others on the panel need to consider the information on your form, then they will share it with them.

If you don’t get the job, we’ll keep the information from your application for 6 months after the successful candidate starts.

Successful applicants

If you’re successful and we offer you a job, we’ll ask you for more information.  The sorts of things we need to be able to employ you are things like your passport or other proof of identity, emergency contact details and bank details.

A third party provides our payroll services.  We’ll only share what’s necessary with them so that they can run our payroll.

You might need to complete a PVG application to be able to carry out the role.  We’ll keep your PVG information secure.  The PVG signatory will see it and will only share PVG information with other staff if it’s necessary to make the right decisions about your employment with us.

We use an online database called YouManage to store HR information on employees.  Read YouManage’s privacy statement here.

How long do we keep it for?

The information you provide during the application process will remain part of your employee file.  We’ll keep this for 6 years after your employment with us ends.